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KitchenNotes
Notes from the 9/15 kitchen meeting: The basic consensus among the group tha tmet was that foodshare has had difficulties growing from the small scale of the summer to the large scale it runs at currently. Specifically, current operations have been draining the bank account to nearly nothing, whereas we had been running a surplus over the summer.
To fix this, and set a framework for better financial control in the future, we will be implementing much stricter adherence to the currently written rules, which we have been following only loosely up until now. Here's the notes from the meeting, typed up in a nice format. Finances Current bank account isn't precisely known due to reciept reimbursement, but its very low. I'd estimate ~100$ or less.
Currently we have 11 full foodshare members (9 residential, 2 general), and 2 frequent members who are paying per meal Estimate of ~1450$ income/month. (120*11+2*3*(5/7)*30)=1448.57. Earmark 300$/week for food and food and expendable supplies (sponges, paper towels, etc.) Earmark 100$/month for non-expendable, non-food supplies—either permanent supplies (buying new pots and pans) or replacement supplies (replace broken glasses, plates, etc.)
Total of ~1386 spent/month. Leaving us with ~65$ going into the account per month + guest fees. (This is slightly off from the amount in the meeting since we neglected to account for only 5 days a week of guest meals.) Kitchen Organization According to the chore descriptions, the kitchen is to be precleaned by 6 PM, with the dinner being prepared by 7:30 PM.
We've drifted away from this. Please re-read the descriptions of chores, and try to aim for 7:30 as dinner time. A chore position will be created to take a kitchen inventory of food supplies. The KM (Kitchen Manager) will be responsible for keeping a copy of that inventory and using it when deciding what needs to be purchased each week.
Cooks must provide the KM with a menu and a list of ingredients (including the amount needed) by Friday, 5 PM of the week prior, or they will not be reimbursed for purchase of the supplies. This is required because the scope of the current Foodshare is too great to have constant reimbursement of reciepts. Instead, we will have only the scheduled shopping trips each week, so the shoppers heading out Saturday morning need to know what to buy. There will be no official lunch option.
Instead, residents are encouraged to create a voluntary lunch-share, and will organize cooking amongst themselves for members of that lunch-share, using Foodshare supplies. Far will be posting a list of Kitchen Manager responsibilities to the mailing list. Read and comment at your leisure.
Cooks will be responsible for keeping a tally of How many people have come to dinner The names of non-foodshare members (who thus owe 3$) present This will be provided to the kitchen manager after the dinner, by a yet-to-be-determined method (probably a board in the kitchen) Shoppers are responsible for buying everything on the list (with discretion if something's too expensive) and anything else that fits within what the Kitchen Manager's alotted them (again, using discretion). The list will include meal dates along with the needed ingredients, and the shoppers should package and date the items as best they can so that people using the kitchen will know what ingredients are marked for dinner use on what dates.
When purchasing, shoppers may either request cash ahead of time from the Kitchen Manager, or may use their own funds to purchase foods. If using the KM's cash, they will return the unused portion and reciepts immediately after shopping. If using their own funds, they will provide the KM with a reciept within 24 hours of finishing shopping and will recieve a check for the indicated amount. Users of the kitchen are not to use anything that's dated for dinner until that date has passed.
Then its free for use by all foodshare members. Renovations and Long Term Supply Purchasing Non-food long-term items will be either purchased from the 100$/month supply fund (sub-set of the foodshare fund), or from the Development Fund (after a proposal is submitted and approved). Exact organization of this is yet-to-be-decided, but the 100$/month is already allocated. The pantry (i.e.
Ross's old room) will hopefully be in use by the month's end. We should all get together one day (this weekend?) to help haul the really big stuff out of the room. We'll talk to David and David about getting a fridge from the warehouse to use in our pantry.